Meeting Agendas

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Name

Planning Group Meeting Agenda

Description

The steps required for writing and distributing the agenda for group meetings

Rationale

This process has many steps, and it is easy to forget one, so this written protocol serves as a checklist to avoid omitting any necessary actions.

Users

The protocol is used by whomever is currently in charge of planning the meeting

Steps

  1. Locate past agendas in SL inventory
  2. Make a copy of the previous agenda
  3. Create a new notecard in the appropriate inventory folder
  4. Paste the previous agenda into the new notecard
  5. Change the new notecard's name to include the next meeting date
  6. Change the dates in the body of the notecard to the next meeting date
  7. If necessary, change the meeting location in the new notecard
  8. Update the agenda items as necessary
  9. Copy the agenda items to clipboard to include in the published chatlog record
  10. Save the notecard
  11. Open the ISM Planning Group profile
  12. Open the Notices tab
  13. Create a new notice about the meeting and include the agenda as an attachment; send the notice
  14. Go to the meeting room and add the agenda to the agenda giver object
  15. Make a copy of the agenda items
  16. Log into Kitely
  17. Create a copy of an earlier agenda notecard
  18. Edit the dates in the title and body of the notecard to the current meeting date
  19. Paste current agenda item list into notecard
  20. Save the notecard
  21. Open the ISM Planning Group profile
  22. Open the Notices tab
  23. Create a new notice about the meeting and include the agenda as an attachment; send the notice
  24. Go to the meeting room and add the agenda to the agenda giver object